Service Position Descriptions

Appendix A – Job Descriptions

District Committee Member (DCM)

Purpose:

The DCM’s job is primarily that of two-way communication. The DCM gets reports from the group level through GSR.s and through frequent personal contacts with the groups of the District. He/she helps the Conference Delegate cover an area that the Delegate could not otherwise cover (on a group-by-group basis). See, also, pages S31-33 of the Service Manual and the pamphlet Your DCM.

Duties:

  1. Regularly attends all district meetings, area quarterlies, and area assemblies.
  2. Receives reports from the groups through GSR.s and through frequent personal contacts with groups in the district.
  3. Holds regular meetings for all GSRs and standing committee chairs in the District.
  4. Updates, with help of the Secretary, the District 22 Service Handbook as appropriate, including Guidelines, in a timely manner.
  5. Helps the Conference delegate cover the area, which would be impossible for the delegate to do on a group-by-group basis.
  6. Assists the delegate in obtaining group information in time to meet the deadline for A.A. directories.
  7. Keeps GSR.s informed about Conference activities; this includes setting up opportunities for the delegate’s Conference report, occasionally making the Conference report if the delegate cannot be present, and inviting the delegate to regular District meetings.
  8. Makes sure that GSR.s are acquainted with The A.A. Service Manual, the Twelve Concepts for World Service, the G.S.O. bulletin Box 4-5-9, workbooks and guidelines from G.S.O., and any other service material.
  9. Helps GSR.s make interesting reports to groups, and encourages them to bring new A.A.
  10. Organizes workshops and/or sharing sessions on service activities.
  11. Regularly keeps in touch with the Alternate DCM and the delegate; sends district minutes to the delegate and alternate, and exchanges them with other districts.
  12. Makes a regular practice of talking to groups (old and new) on the responsibilities of general service work.

Alternate District Committee Member (Alt.DCM)

Purpose:

The Alternate DCM is a backup for the regular district committee member. Ir the latter resigns – or for any reason is unable to serve – the alternate steps in and should be kept up to speed by the DCM on all issues pertaining to our District. See, also, page 33 of the Service Manual.

Duties:

  1. Acts as the District Registrar by maintaining current records of the District Groups, group contacts (usually GSR and Alternate GSR) and working with the Area 92 Registrar (Alternate Delegate) to maintain currency with Area and GSO.
  2. Assist, participate, and share in the DCM’s responsibilities, attending district and area meetings where feasible, depending upon local needs.

Treasurer/Alternate Treasurer

Purpose:

Treasurer is responsible for receiving, dispersing and reporting on funds for the District. These revenues are generated by donations from the groups. Funds are dispersed as directed by the District Service Committee. See, also, page S44 of the Service Manual.

Duties:

  1. Maintain an accurate, balanced and up-to-date checking account.
  2. Prepare a monthly treasurers report (including checking account balance, and itemization of groups donations and outgoing funds) for the District business meeting, making copies to be distributed to all voting members.
  3. Provide receipts to groups for their donations.
  4. Reimburse trusted servants as they present receipts for budgeted/approved expenses.
  5. Check post office box weekly and distribute the mail appropriately to committees, officers, etc.
  6. Organize and participate in a Budget Committee to prepare budget for upcoming year.

7. District treasurer will prepare an estimated yearly budget and submit at a business

meeting at least 2 months prior to the beginning of the upcoming calendar year.

  1. Maintain a $250.00 prudent reserve.
  2. Distribute funds to Standing Committee Chairs for approved Budgeted Needs.
  3. Pay all bills (Answer Service/phone, Gritman Hospital Donation)

 

Secretary/Alternate Secretary

Purpose:

To maintain accurate meeting minutes of District business meetings, and to keep accurate and up-to-date listings of District officers (GSR’s, committee heads, DCM, etc.). See, also, page S43 of the Service Manual.

Duties:

1. Taking minutes of the District 22 business meeting, and any other business (such as yearly District inventory) being conducted at those meetings. Special care should be taken to note motions made and whether they pass or fail.

  1. Typing of minutes from the business meetings, and making copies for distribution.Minutes should include an attendance list from each business meeting.
  2. Distributing completed copies of the District’s business meeting minutes within two weeks following the meeting to all District Officers and GSRs.
  3. Maintain an up-to-date record of all District 22 service committee members (name, address, phone number) to include DCM, alternate DCM, secretary, treasurer, GSRs, and all Committee chairpersons.
  4. Creating a compilation of prior year’s motions no less than two (2) weeks prior to the first district meeting of every district rotations for inclusion in District Service Handbook, and updating corresponding sections as necessary
  5. Passing prior year’s minutes onto Archives as directed.
  6. Maintain (on disk) and keep updated the District 22 Service Handbook with the help of the DCM, and/or their Alternate, having copies available to all new voting members of the District committee.
  7. The out-going district secretary provide an updated/current revision. Printed District 22 Service Handbook to each Home Group, each GSR and each elected District 22 officer no less than two (2) weeks prior to the first district 22 meeting of every rotation. Printing would be funded by district.

Corrections Committee

Purpose:

To facilitate taking A.A. meetings into the various district correctional and facilities. See, also, page S46 of the Service Manual.

Duties:

  1. Recruiting volunteers that will take meetings into the facilities, and making applications available to members who are interested in volunteering; recruiting other Committee members as needed from the AA groups of the district, and appointing an alternate chairperson.
  2. Holding and chairing monthly Corrections Committee meetings.
  3. Attending each District 22 business meeting (or sending an alternate) and presenting a report to that body about current Corrections committee business, needs, and budget report.
  4. Attend Area 92 Corrections Committee quarterlies and give a report. Takes notes on the Quarterly meeting and presents the information back to the District.
  5. Educate fellowship about opportunities to carry the message into the correctional facilities.
  6. Educate fellowship about Bridge Program, Correspondence Program, and Bridge the Gap.
  7. Encourage the Corrections Committee to put on workshops to educate members of the home groups.
  8. Be available to speak to home groups about Corrections.
  9. When necessary, work with Correctional Facility Coordinators to resolve any issues at their facilities.

Treatment Committee

Purpose:

Carrying the message of recovery by bringing A.A. panel meeting (Bridge The Gap) into our District treatment facilities. In addition, demonstrate to the administrators and staff of those treatment facilities “how it works”; and to provide information about A.A. To offer informational programs for professional staff at inpatient and outpatient facilities in the district as needed/requested. See, also, page S46 of the Service Manual.

Duties:

  1. Recruiting committee members as needed from the A.A. groups of the district, and appointing an alternate chairperson.
  2. Organizing and holding regular monthly Treatment Facilities committee meetings.
  3. Regularly attending the monthly District business meetings to report on Committee business and activities.
  4. Attend Area 92 quarterly Treatment Facility Committee meetings.
  5. Create and maintain a Bridge the Gap program, including making Bridge the Gap presentations within the facilities at appropriate intervals.
  6. Put on informational programs for the professional staff at the facilities, both inpatient and outpatient; invite professionals to AA workshops on treatment facilities.
  7. Put on workshops to better inform the Fellowship about various aspects of carrying the message inside treatment facilities.
  8. Being familiar with the Treatment Facilities Workbook and related materials.

 

Grapevine/Literature

Purpose:

To maintain and manage Grapevine and AA Conference approved literature for availability to the groups and members of District 22. See, also, page S46 of the Service Manual.

Duties:

  1. Maintaining an adequate literature inventory, to include Conference approved books, pamphlets, service manuals, etc.
  2. Organizing and holding regular monthly Grapevine and Literature Committee meetings.
  3. Takes literature orders and disperses literature to home groups, committees and individual members of the district.
  4. Making Grapevine subscriptions available to the District fellowship.
  5. Regularly attending all monthly District business meetings and providing a Committee report at that time.
  6. Accurately managing the Literature Budget.
  7. Attends Area 92 Literature Committee meetings.
  8. Being available to set up displays and sell literature at District functions.
  9. Educating the District members on different literature available.
  10. Being available to attend District home groups and speak about our available literature.

 

PublicInformation Committee

Purpose:

Carrying the message of recovery by informing the general public about the Alcoholics Anonymous program; by getting in touch with the media, schools, industry, and other organizations to report on the nature and purpose of A.A. and what it can do for alcoholics. See, also, page S46 of the Service Manual.

Duties:

  1. Recruiting committee members as needed from the A.A. groups of the district, and appointing an alternate chairperson.
  2. Organizing and holding regular monthly P.I. committee meetings.
  3. Regularly attending the monthly District business meetings to report on Committee business and activities.
  4. Placing literature racks in high schools, libraries, police stations, hospitals, colleges, etc.
  5. List open meetings in the newspapers.
  6. Place PSA’s (public service announcements) on the radio
  7. Put meeting schedules at hotels/motels
  8. Attend the Area 92 quarterly Public Information meetings
  9. Participate in District and Area seminars and conventions
  10. Work with local TV, newspapers, and radio to practice the traditions of anonymity
  11. Let the Fellowship know how to reach the hearing impaired
  12. Make presentations in the community
  13. Hold workshops to better inform the district Fellowship about Public Information issues.

 

Cooperation withthe ProfessionalCommunityCommittee

Purpose:

The CPC Committee informs professionals and future professionals about A.A. -what we are, where we are, what we can do, and what we cannot do. They attempt to establish better communication between A.A.’s and professionals, and to find simple, effective ways of cooperating without affiliating. See, also, page S46 of the Service Manual.

Duties:

  1. Recruiting committee members from the district’s A.A. groups, and obtaining the services of an alternate Chairperson.
  2. Holding regular Committee meetings at monthly intervals, or as needed.
  3. Regularly attending the monthly District business meetings to report on Committee business and activities.
  4. Attend four area quarterly meetings to share experience with other districts in this service area.
  5. Following the guidelines as outlined in the Cooperation with the Professional Community Workbook from G.S.O.
  6. Coordinating efforts to provide information to the professional community, and to those who have contact with alcoholics through their profession, regarding where we are, what we are, what we can do, and what we cannot do.
  7. Seeks new ways of carrying the message and sets an example of leadership for the group CPC’s representatives (committee members).

Archives Chairperson

Duties:

  1. Recruiting committee members from the district’s A.A. groups, and obtaining the services of an alternate Chairperson.
  2. Holding regular Committee meetings at monthly intervals, or as needed.
  3. Regularly attending the monthly District business meetings to report on Committee business and activities.
  4. Acquire and place a copy of all relevant materials from district meetings into the archives. Communicate that 2 copies for the secretary and 2 for archives should be provided at meetings.
  5. Attend two area quarterly meetings to share experience with other districts in this service area.
  6. Coordinate with other district archivists and with the Area Archivist.
  7. Following the guidelines as outlines in the G.S.O. Archives Workbook (M-44), Guidelines (M-17), G.S.O. literature on digitizing archives, preservation guidelines, and aa.org archives section.

Web Servant

Purpose:

To make available, on the Internet, basic information about District 22, including meeting schedules, as approved by the Alt DCM, and district events. See, also, page S46 of the Service Manual.

Duties:

  1. Be able to read & edit HTML (hypertext markup language)
  2. Know how to include file formats such as JPEG and PDF on the site, and manipulate them when they are sent by members.
  3. Know how to move files up and down from a server using FTP
  4. Know how to install utilities, e.g., FileZilla®, on a computer (able to use admin access on a PC)
  5. Understand how a web server uses a client directory to produce a website
  6. Keep the passwords organized (FTP login, web counter site, etc.
  7. Edit the HTML main page(s) on the site, make HTML hyperlinks to files on the site and the Web, and oversee the overall design of the site
  8. Implement the site changes approved by the District Committee, e.g., use of counters, links, graphics, layout, location and type of information
  9. Report on the site activity level (quantity of hits), quantity of files requested to be posted by district members, and other changes, e.g., hacking attacks, etc.
  10. Have access to a computer with FileZilla® (or equivalent) to access the site with FTP
  11. Keep the email aliases updated.
  12. Liase with the ISP (Bo Ossinger)
  13. Post the latest version of the schedule, once the approved version is received from the alternate DCM
  14. Keep files on the site organized, e.g., deleted when the event they announce is past
  15. Post event notice files and items on the site and remove them when they expire
  16. Add district information to the site as appropriate
  17. Update the date on the website when changes are made
  18. Train up elected successor, making the introduction to the ISP, be available for questionsand support for a time, and transfer any and all appropriate passwords